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Payapps

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Payapps – Transforming construction.

Payapps progress claim software is all you need to manage progress claims, in one platform.

Payapps is cloud-based construction software for managing applications for payment up and down the supply chain.

Key Features

Progress Claims

Who Does It Suit?

Construction

APPROVING CLAIMS

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COLLABORATIVE

Work with your supply chain in a centralised platform, providing a shared single version of the truth.

Receive claims and variations in a consistent format, while intuitive workflows allow you to efficiently manage the entire approval process.

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INFORMATIVE

Real-time reports show the detail and value of claims in progress, modifications and exceptions, and payment schedules due against approval deadlines.

Integration with your construction accounting software aligns data across your systems.

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MOBILE

Payapps is cloud-based software that works on mobile, tablet or desktop so you and your supply chain can easily submit, assess and approve claims anytime, anywhere, and from any device.

ASSURANCE AND CONTROL

Payapps provides real-time visibility over received progress claims and tracks them against your approval process, so you never miss an approval deadline.

Spend less time chasing subcontractors queries or compliance information with accurate and up-to-date documentation stored centrally for review.

KEY BENEFITS

Visibility over received claims and how they’re tracking through your approval process
Maintain accurate and up-to-date subcontractor insurances and declarations
Transparency for your supply chain means less time responding to payment-related queries
Integration with industry-leading accounting systems provides a single source of truth
Give your subcontractors confidence in your efficient processes for smooth claim submission and approvals
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REDUCE RISK

The construction industry is notoriously fraught with risk so it makes sense to digitise your payment processes to reduce the risk of human error or delayed submission of claims.

Payapps provides automated reminders to respond to progress claims and issue payment schedules, ensuring compliance with various state-based Security of Payments Acts and improving supply chain stability across your projects.

KEY BENEFITS

Avoid adjudication with automation of workflows and reminders to serve payment schedules
Eliminate the risk of payment disputes with automated retention and variation tracking, plus written explanations of all modifications
Provide your teams with simple and easy-to-use software that removes the risk of human error and incomplete or mislaid documentation

WORK SMARTER, NOT HARDER

Remove friction and reduce the information siloes that typically plague construction with a single platform, accessible by you and your supply chain, to manage each step in the progress claim process.

Reduce time spent administrating, recording and archiving claims and associated documentation, cutting processing time and costs by up to 50%.

KEY BENEFITS

Receive compliant payment applications in a consistent format each month
Save time chasing amendments, recovering lost paperwork and rejecting error-ridden documents
Remove manual processing of spreadsheets and time spent tracking email trails
Quick approval of payment claims with a configurable and automated multi-stage workflow
Save time creating payment certificates – data is automatically posted following payment schedule approval

 

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SUBMITTING CLAIMS

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SIMPLE

With a user-friendly interface and intuitive workflows, your team can be up and running in minutes, without sacrificing productivity or wasting time. And if you need personalised support, our Customer Success team is on-hand to help you every step of the way.

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COMPLIANT

Submitting compliant progress claim applications in the same format each month saves you time and reduces the back and forth with your builder or the risk of rejected claims —significantly reducing your time to payment.

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MOBILE

Payapps is cloud-based software that works on mobile, tablet or desktop so you and your supply chain can easily submit, assess and approve claims anytime, anywhere, and from any device.

You’re in control

You likely work on multiple projects at a time, so why use different processes or even platforms to manage your progress claims? Set up and manage your own contracts and progress claims for ALL your projects, even with clients who aren’t yet using the platform.

Submitting progress claims in a consistent format each time makes it even easier for them to be assessed and approved, reducing the time it takes for you to be paid. You’ll remain SOPA compliant, and there’s less chance of disputes once a job has been completed.

KEY BENEFITS

Say goodbye to hours spent organising paperwork
All your claims organised and consolidated in one system
No manual calculations and instant retention tracking
Ensure all your applications are consistent and in a format that is easy to approve

 

 

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No hidden surprises

Quickly see the status for each of your open applications across all projects without needing to make time-consuming enquiries. Everything is logged and recorded for full disclosure and auditability of your applications.

Line-by-line variation reporting, including modification or rejection reason, is available so you’re working from the same set of numbers over the course of a project.

KEY BENEFITS

Complete visibility over applications
Automatic tracking of variations, retention and main contractor discount
Manages insurances and subcontractor orders
Integrates directly with industry-leading accounting systems, avoiding duplicate data entry

 

 

 

Work smarter not harder

Remove friction and reduce the information siloes that typically plague construction with a single platform that can quickly be connected to your construction accounting software, significantly reducing the need for duplicate data entry. Efficiently manage each step in the progress claim process: remove the risk of human error associated with completing various forms of documentation and managing hard-copy paperwork.

KEY BENEFITS

Reduce duplicate data entry and automatically create invoices to send for payment via your preferred accounting software
Reduce your reliance on spreadsheets, email trails and endless phone calls
No hard copy papers that are at risk of being lost
Upload supporting evidence for faster feedback on your claim, photographic evidence, marked up drawings etc, ultimately leading to faster processing times

 

 

 

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SELF ASSESS

You’re in control

Use Payapps to manage all of your progress claims, even if the builder you’re working with is not using the platform.

KEY BENEFITS

Say goodbye to hours spent organising paperwork
All your claims organised and consolidated in one system
No manual calculations and instant retention tracking
Ensure all your applications are consistent and in a format that is easy to approve

 

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How it Works

Take advantage of these features in Payapps right now with your current subscription. You can use the self assess functionality as part of any plan. For example, if you have a standard subscription (for 5 claims per month) three could go towards self assess submissions and two could go towards collaborative submissions. It’s that easy.
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SET UP AND IMPORT YOUR INITIAL PROJECT DETAILS

Save all of your contract details and nominate the contract breakdown and retentions yourself, Payapps will do the calculations for you. Information is accessible just through a few clicks and in a format that’s meaningful for you.

 

 

 

 

SETUP CONTRACT LINES

Use our CSV template to upload your information, or enter by hand. Just make sure your site name is correct as this information will appear on your claims.

 

 

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TAKE CONTROL OF THE ASSESSMENT

With Myclaim: Self assess you take control of the assessment in the system. Make any adjustments needed and submit your claim as you normally would. The difference is you’re in control of all the details.

 

 

 

CONFORMING PROGRESS CLAIMS AND INTEGRATIONS

Your client receives conforming progress claims that reduce the back and forth that can occur when paperwork isn’t correctly formatted. Using accounting software like Xero? When you integrate Payapps with your accounting software, Payapps will send the information automatically – reducing double handling and manual data entry.

 

 

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